You asked
Please could you provide the following information:
1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7) Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet's procurement within the organisation?
11) Do you use Microsoft's Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.
We said
Thank you for your request.
1) How many employees are working for your organisation including full-time, part-time, and contracted staff?
Total number: 4933
Employees (F/T 2,881 and P/T 1,785) Total 4,666
Contractor/Agency/Consultants Total 267
2) What is your annual intranet budget?
We do not have a specific overall annual intranet budget. However, our annual intranet maintenance and support contract is £7800 plus VAT.
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
The intranet we use is the GovIntranet Theme on the Wordpress Content Management System.
4) How long have you been using this solution, and when does your contract expire?
We have been using the GovIntranet Theme in Wordpress since March 2016.
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
We have an intranet maintenance and support contract with Agento Digital.
6) Which team/individual is responsible for managing your intranet internally?
Our intranet site is managed by the Internal Communication Team.
7) Which other organisations have access to your intranet?
One member of staff at Agento Digital has administrative access to our intranet via a secure ONS laptop.
8) Do you share IT services with other organisations?
No, IT services are not currently shared besides structured cabling and comms rooms
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
Yes, Office2016 (full client), Sharepoint and Exchange – none are online.
10) Who is responsible for your intranet's procurement within the organisation?
Contact details of members of staff are considered personal data and are withheld under s.40(2) of the Freedom of Information Act 2000.
Please use the following email address if you have any questions in relation to our intranet contracts: ons.contract.management@ons.gov.uk
11) Do you use Microsoft's Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
No – People data is not managed by AD.
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
Yes we do – Jira, Slack, ServiceNow, Oracle and SecureFTP.